Are you a relational and highly organised person who loves to manage multiple projects with great attention to detail? Do you have strong office administrative experience?

We are seeking a highly pro-active people and operations co-ordinator, to support the delivery of the people and operations strategy and to provide appropriate support to ensure the smooth running of the governance activities of the charity. Reporting directly to the relevant directors the postholder will work with both the staff team and Evangelical Alliance Council, bringing energy and creativity to ensure the effectiveness of systems and processes.

You will be confident in your ability to interact with a range of people and teams, providing a high standard of service in respect of both governance issues and to support the people function. In addition, you will undertake research, sourcing material and planning and managing events that are key to the operation of the organisation.

The successful candidate will have:

• Exceptional organisational and relational skills.

• Excellent communication skills, both written and verbal.

• Experience of an office environment dealing with sensitive and confidential issues.

• The ability to use initiative and take responsibility for tasks.

• A positive, team-working attitude and confidence in working with external stakeholders.

Closing date: Monday, 1 July 2024

Location: Kings Cross, London, N1 (with the benefit of hybrid working)

Overall purpose of the role:

• To initiate, formulate and support adequate systems and processes relating to the entire HR life-cycle and culture of the organisation.

• To pro-actively provide effective management and administrative support to ensure the smooth running of the governance activities of the charity.

• To support the Evangellical Alliance Council and their working groups and committees.

• To support the delivery of the operations and people strategy of the Evangelical Alliance.

Main responsibilties:

 • Deliver operational support to the director of people and culture, including managing the delivery and quality of recruitment and induction processes, maintaining accurate people records compliant with GDPR, managing the annual review processes and researching and administering learning and development plans.

• To undertake research, accessing and analysing available data, liaising with other organisations in relevant sectors to contribute to the improvement of employment practices in line with organisational values.

• To collect, analyse and review data related to staff health and wellbeing.

• Contribute to the development and organisation of regular staff meetings including conference arrangements and ad-hoc events coordination as required.

• To liaise with the PA to the CEO in overseeing the programme of contributors for weekly team meetings, ensuring regular and consistent presentations from across the whole staff team.

• Support the director of finance and operations, to ensure legal compliance with the charity’s governance both internally and to external bodies. Will require familiarity with the governing documents of the charity and trading company ensuring annual returns to Companies House, OSCR, HMRC and Charity Commission are completed and submitted on time. Will initiate and coordinate the communication of information to the Council members as required and maintain company secretarial archives.

• Pro-actively provide effective management and administrative support to ensure the smooth running of the Council, including diary management, planning and booking travel, creation of correspondence and presentations. Liaison with CEO and committee chairs to ensure appropriate, confidential and discrete, communication. Responsible for all meeting management, compiling agendas, circulating papers and taking minutes.

• Manage events including residential and non-residential Council meetings.

• Build and maintain effective supplier relationships to ensure organisational systems are supporting our strategic aims.

• Provide research and administrative support to both the director of people and culture and the director of finance and operations, sourcing material and managing diaries. Proactively manage meeting schedules, maintaining key records and documents.

The above list of job duties is not exclusive or exhaustive and the postholder will be required to undertake such tasks as may reasonably be expected within the scope and level of the post. This post is subject to an Occupational Requirement that the post holder is a committed evangelical Christian under Part 1 of Schedule 9 to the Equality Act 2010

To download the full job application and apply click here

Jobs 1 Jul 2024 London People and operations co-ordinator